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Naples Attractions | Naples Botanical Garden | SW Florida PUBLIC PROFILE

(239) 643-7275 4820 Bayshore Drive Naples, FL 34112
http://naplesgarden.org

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Documentation

Adding Content

This section is intended to give some guidance on how to use your site. It will walk you through the main aspects of content editing including adding profiles, blogs, news releases, photos, classes etc. It can be evolved over time and you can change this content if you wish and add your own instructions or guidelines.

Please note that you can use the 'On This Page' section on the right which acts as a contents section to navigate to the area you need. You should also visit the 'Suggested Pages' for additional documentation. The page you are on is highlighted in yellow for ease of navigation. Also note that these pages are only viewable by an administrator and not everyone.

I hope you find this section helpful.

Add a New Content Page

New content pages can be added to the site. Please be aware that when you create a new page it is not linked to yet so be sure to bookmark the new page so that you can continue to add content. You will then need to manually create a link to your new page.

To add the page you need to be on the home page and then add the name of the page to the URL like this:

www.naplesgarden.org/new_page.shtml

You must add the ".shtml" and we recommend using _ between words.

Add a class

Who can add a class?

Only administrators of the system can add a class.

How to add a class

Use this hidden URL:

https://nbg.preview.concursive.com/add_class.shtml

Basic information

Enter the class name, location, date & time. You can also add a short description (1000 characters max). This is the description that will appear on the live map of the app. Enter additional keywords for search.

Where do classes show?

Home
The education section shows the next three upcoming classes. They could also appear on the calendar along with events if they one of the three upcoming events.

Live Map
Classes will show if no garden is selected and they are upcoming as the list is sorted by date.

Education
There is a dedicated upcoming calsses calendar which only shows classes.

Events
Classes also appear in the main calendar on the events page in date order with all events.

Add a rental

Who can add a rental?

Only administrators of the system can add a rental.

How to add a rental

Use this hidden URL:

https://nbg.preview.concursive.com/add_rental.shtml

Basic information

Enter the rental name, location, date & time. You can also add a short description (1000 characters max). This is the description that will appear on the live map of the app. Enter additional keywords for search.

Where do rentals show?

Home
The private rentals section shows the latest rental photos. If you click 'view the pictures' you will be taken to the photos section of that rental profile. You can use these profiles as places to store and view photos.

Add an attraction

Who can add an attraction?

Only administrators can add an attraction.

How to add an attraction

Use this hidden URL:

https://nbg.preview.concursive.com/add_attraction.shtml

Basic information

Enter the attraction name, latitude & longitude (optional), a short description (1000 characters max) and additional keywords for search.

The attraction has to be linked to a garden so that the mobile app knows to show it as an attraction in the garden profile. To do this:

  1. Click 'Add to my lists' under the profile image
  2. Select the garden from the drop down menu
  3. Check the 'Attractions' box
  4. Submit

Where do attractions show?

Attraction profiles are used to show on the mobile app primarily. They do show in the garden profiles under the 'Attractions' sub tab. You can build out the attraction profile as much as you like. Ensure you enter a profile image so that it appears on the mobile app.

Add a garden

Who can add a garden?

Only administrators can add a garden.

How to add a garden

Use this hidden URL:

https://nbg.preview.concursive.com/add_garden.shtml

Basic information

Enter the garden name, latitude & longitude (optional), a short description (1000 characters max) and additional keywords for search.

Garden Profile

Use the wiki section in the middle to put some basic garden information. Use the 'wiki' sub tab to build out more information. This area shows on the garden's profile on the mobile app.

Add a news release

Who can add a news release?

The news releases are entered like blog posts. To be able to enter one you need to be a MEMBER of the following hidden group:

https://nbg.preview.concursive.com/show/press-and-publications

You will want to decide who you want to be able to enter news releases on behalf of the garden. Then you will need to invite that person to the group.

Invite members

  1. On the group page use the quick action 'Invite members'
  2. Enter the email address of the person or if you are friends with them you can select them from your list of friends at the bottom
  3. Click 'Add Contacts'
  4. Leave the role as 'member'
  5. Click 'Continue'
  6. You can write a message to the person describing the invitation
  7. That person will then be notified and when they accept they will be able to add a news release

Enter a news release

  1. Click on the 'News Releases' sub tab in the group
  2. Click the 'Add a post' button
  3. Enter the 'Subject' which will be the title of the post
  4. Enter the post in the 'Summary or introduction' section
  5. Select a date and time. You can also 'Save as draft' so you can publish later
  6. To publish click on the 'Publish' button

Add a blog post

Who can add a news release?

The blog posts are entered like news releases. To be able to enter one you need to be a 'Member' of the following hidden group:

https://nbg.preview.concursive.com/show/blog

You will want to decide who you want to be able to enter blogs on behalf of the garden. Then you will need to invite that person to the group.

Invite members

  1. On the group page use the quick action 'Invite members'
  2. Enter the email address of the person or if you are friends with them you can select them from your list of friends at the bottom
  3. Click 'Add Contacts'
  4. Leave the role as 'member'
  5. Click 'Continue'
  6. You can write a message to the person describing the invitation
  7. That person will then be notified and when they accept they will be able to add a news release

Enter a blog post

  1. Click on the 'Blog' sub tab in the group
  2. Click the 'Add a post' button
  3. Enter the 'Subject' which will be the title of the post
  4. Enter an intro in the 'Summary or introduction' section
  5. Enter the main part of the blog in the 'Body or Additional Details' section
  6. Select a date and time. You can also 'Save as draft' so you can publish later
  7. Select a category for the blog post or you can 'Add/Modify Categories'
  8. This makes it easier for the reader to filter blog posts
  9. To publish click on the 'Publish' button

Assign Badges

Types

These are both fun and practical within the site. We have set up two types of badges:

1. Badges that anyone can assign to themselves
These include things like selecting your favorite garden, if you have visited the garden, if you have donated etc. These are fun categories to display on your profile.

To add a badge to your profile:

  1. Go to your 'My Page'
  2. Click on 'My Badges' sub tab
  3. Click the 'Choose Bages' button on the left to view the available badges
  4. Find the badge you would like to assign
  5. Click 'Add.' You will see the option to 'Remove' if you already have the badge and wish to remove

The badge is not visible immediately but when you click on 'Profile' you will see the badge appear in the header section of your page.

2. Badges that must be assigned by an administrator
These badges do not show up as an option if you are not an administrator. They determine if a person is a member of staff or a volunteer. When a person is assigned either of these badges they become a 'VIP' of the garden profiles which means they now have permission to post pictures and comments directly to the garden profiles using the mobile app. Without these badges people can only post pictures and photos to their own profiles.

To assign staff or volunteer badges:

  1. Use the 'Community' section to find the person
  2. Click on their name to go to their 'My Page'
  3. Click on 'My Badges' sub tab
  4. Click the 'Choose Bages' button on the left to view the available badges
  5. Find the badge you would like to assign
  6. Click 'Add.' You will see the option to 'Remove' if they already have the badge and you wish to remove it

The badge is not visible immediately but when you click on 'Profile' you will see the badge appear in the header section of their page. If you click on the badges in the header you will see a larger version of the badge along with a description of the badge.

To edit a badge:

If you are an administrator you can edit the description of badges to provide more details about it so that others can decide if they too want to assign that badge.

  1. Click on 'Admin' at the top of the page
  2. Application settings
  3. Badges which is in the System Attributes section
  4. Select the category. We used 'About Me' and 'Favorite Garden'
  5. Click on the name of the badge
  6. You can now edit the 'Description' or change the 'Title'
  7. Save

Add events

Types of events

Ther are two types of events in the system. They are garden specific events like the 'WONDER Program' in the Children's Garden and general events that are garden wide like 'Early Bird Hours.'

Garden specific events

These need to be entered in the calendar of the garden they take place. This is because we want people to be able to filter the Live Map by gardens to see the latest events in that garden. If no garden is selected on the Live Map then all upcoming events will show. Only a 'Champion' can create or modify events.

To enter a garden specific event:

  1. Go to the profile page of the garden
  2. Click the 'Calendar' tab
  3. In the quick actions click 'Add an Event'
  4. Fill in the 'New Event' form with the name, date & time etc
  5. You can send invites to members if you wish
  6. Save

Non garden specific events

These need to be entered in the main 'Events' section. These events range from the early bird hours to the golf tournament. They will show up in the upcoming events and on the main calendar. These events will have their own profiles so you can add photos, videos and more detailed descriptions. Events can be suggested but they will not appear on the site until approved. Only an 'Administrator' can approve a non garden specific event.

To enter a non garden specific event:

  1. Go to the 'Events' section
  2. Click on the 'Suggest an event'
  3. Fill out the basic event information inc. date & time etc
  4. Save
  5. On the 'Waiting to be approved' screen click 'Go to the profile's permanent page'
  6. If you wish to approve the event now click 'Approve this listing'

For events that have been suggested they await approval and can only be seen by an administrator. You can see them in the 'Events' section underneath 'latest event photos' on the right. To approve the event you can click on the name then 'Approve this listing' then confirm by clickin 'Approve.'

Recurring Events

Some events happen often like 'Dogs in the Garden Walk' so we want you to be able to easily enter all of these without duplication of work. You can do this by cloning a listing. Note, this can only be done to a non garden specific event.

To clone an event:

  1. Go to the profile of an event you wish to clone
  2. Select 'Clone this listing' from the quick actions
  3. You can change the name but usually it will just be the date & time that changes
  4. You can decide what other information you would like to clone by ticking the boxes
  5. Usually the 'Wiki' will have additional information so important to clone it
  6. Clone

The new event will now be created. All that is left to do is the approval which is done the same way by clicking 'Approve this listing.' You will notice that the profile image will also be cloned. This will save a lot of time when entering lots of recurring non garden specific events. You now can change any other information like in the wiki for example.

PDF Documents

Documents are stored in a hidden group within the site called 'Naples Botanical Garden' which is here:

https://nbg.preview.concursive.com/show/main-profile

Anyone can download a document but to be able to upload a document you must be a 'VIP' of this group.

To upload a document:

  1. Click the 'Documents' tab
  2. From the quick actions click 'Upload a file'
  3. Enter the name of the document and 'Choose file'
  4. Upload

To link to this document on the site you must use the 'Wiki editor' which is explained in the Wiki Editor Section.

Link to a document:

  1. On the documents page
  2. Right click on the 'Download' button
  3. Select 'Copy link' on Safari, 'Copy link location' on Firefox and 'Copy shortcut' on IE
  4. You can now paste this link into the wiki

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